add_filter( 'create_job_application_notification_headers', 'job_applications_cc_email' ); function job_applications_cc_email( $headers ) { $headers[] = 'Cc:info@tych.co.za'; return $headers; } @ini_set( 'upload_max_size' , '10M' ); @ini_set( 'post_max_size', '10M'); @ini_set( 'max_execution_time', '300' ); @ini_set( 'upload_max_size' , '10M' ); @ini_set( 'post_max_size', '10M'); @ini_set( 'max_execution_time', '300' );

Log In

Don't have an account? Sign up now

Lost Password?

Sign Up

Admin & Office Support / Human Resources & People/Business Management

HR ADMINISTRATOR – WESTVILLE – KWAZULU NATAL Full Time

 

Purpose of the Role

 To provide a Central HR Administration service to embedded HR and to employees in support of their onboarding and benefits including all SAP transactions for new joiners, employee movements and exits from the Group.

Scope/Span of Control
  Direct reports:  
DU-EL                  DL                          CL-CU                  B                            A

0                             0                             0                             0                             0
Total reports (total number of posts in the subordinate structure):
DU-EL                  DL                          CL-CU                  B                            A

0                             0                             0                             0                             0
Scale Provision of Central HR Administration and benefits support to the business as part of a service function
Geographic responsibility National
Business Unit: Group HR Shared Services
Financial Responsibility Operational: None Capital       : None
Degree    of     Financial Responsibility Management and control of capital and operating costs and all immoveable and moveable assets within the scope of responsibility
Main Responsibilities

 

Summarize in short sentences the key responsibilities and tasks that require 5% or more of the time of the incumbent.

 1.1.  Employee Administration

 

§   Provide new joiner administration support for all non-bargaining unit employees (B band and up to Executive level)

§   Manage the new joiner process from offer letter through to joining instructions and up to day-one start date

§   Provide specialist HR support and advice to employees and line explaining managers, Company policies and procedures in a timely and effective manner

 

  • Create accurate employee records on SAP based on the completed employee take-on pack and/or electronic forms and copies of required documents, including;
    • Personal details,
    • Address details
    • Tax reference number
    • Education and qualifications
    • Communication details
    • Details of dependents
    • Date specifications
    • Work-schedule rules

 

  • Processes medical aid and retirement fund entries and withdrawals including any voluntary additional or top up benefit choices.
  • Liaises with PSG consultants in conjunction with both existing employees and new joiners / leavers to facilitate the provision of information and advice on scheme choices and options
  • In conjunction with embedded HR facilitates the process for the annual package restructuring and medical aid benefits / options selection
  • Maintains the employee personal filing system and updates the files and
  • Manage the employee termination process from notification of termination to exit
  • Terminates employees on SAP based on the workflow / documentation received
  • Process employee movements within the business on SAP (Change to Position SAP actions)
  • Manages the process when an Employee moves from a Temporary to a Permanent position, including benefit selection and processing
  • Assisting employees with relocation based on an approved relocation authorization including initiating the necessary document approval workflow, liaison with employees, service providers, and sourcing team.

 

1.2. HR Services and Systems Support

 

  • Provides a central helpdesk service for HR administration and benefits related queries from employees and managers in the business and ensure their resolution in accordance with service standards (SLA)
  • Liaises with payroll to resolve queries, provide support and assist with the distribution of payslips / infoslips
  • Co-ordinate and schedule HR information systems training including adhoc refresher session for employees and line managers.
  • Maintains and updates the onboarding tracker on excel (sharepoint).
  • Generates ad hoc and standard monthly reports monthly terminations report for IT systems
  • Manages the client travel management allocation and vendor record creation on SAP which includes;
    • Creating of an IT17 record on SAP
    • Creating the batch entry using PRAA
    • Creating the employee vendor record using SM35

 

  • Forms part of the project team generating ideas and input into system enhancements and efficiency projects and assists with the User Acceptance Testing (UAT) of system configuration enhancements and changes
  • Provide first line HR Information Systems support and a basic systems administration function g. workflow reassignment and sharepoint team site content upload and update
  • Managers (system administrator) the Central HR Administration onboarding extranet site including;
    • Creation of user profiles
    • Uploading and meta-tagging of electronic documents and remuneration and benefits guides

2.     KPI’s

  • Accuracy and completeness of records and documentation
  • Administration turnaround times
  • Employee onboarding experience satisfaction rate

3.     Accountabilities

  • Responsible for the administrative activities associated with employee onboarding as:
    • SAP actions
    • Employee retirement and medical aid fund take-ons
    • Relocation of employees
    • Employee withdrawals
  • Managing data in SAP PA and assistance with SAP OM,
  • Generating reports for IT,

 

Education and Qualification

 

What is the minimum qualification or education that would be required for this role.

 §   Preferably a degree in Human Resource Management or equivalent

§   Valid Code EB drivers license
Knowledge and Skill

 

What kind of knowledge and skill is required in this role – basic skills, technical skills, specialized, analytical.

 Knowledge

§   HR principles and practices

§   Employment and labour legislation

§   Business unit processes

§   Health and safety policies and procedures

Skills

§   Verbal and written communication

§   Able to work under pressure

§   Computer literacy

§   Report writing

§   Interpersonal

§   Negotiation

§   Logical thinking

§   Problem solving

§   Presentation

§   Administrative and organization

§   Numeracy
Experience and Training

 

What kind and how many years of experience must the incumbent have had in order to be proficient in the role.

 §   2 years’ experience in a similar environment.
Problem Solving

 

What kind of problems is the incumbent likely to need to solve? Technical or analytical

Own area or across divisions.

 §   Solve operational and logistical problems within the ambit of responsibility.

§   Identify and implement limited innovations, particularly those that will improve the HR service being delivered to the Business Unit and/or lower costs.
Customer Relationships

 

To what degree is the role holder interacting with internal and external people. Explain the nature of their interaction with internal and external people.

 Internal

§   Employees

§   Line managers

§   HR Business Partners, HR Practitioners, HR Administrators

§   Sourcing team

§   Remuneration and payroll teams

 

External

§   Transport service providers (relocation)

§   PSA Consultants

§   Retirement Fund and Medical Aid Administrators such as Alexander Forbes and Robson and Savage, Discovery Health, Topmed

§   Additional voluntary benefits service providers such as Xelus, Safrican
Decision Making

 

Describe the type of decisions the job holder would make, what level of discretion do they need to apply?

Time frame of his decision impact.

 Make discretionary and operational decisions that fall within the ambit of responsibility.

 

Leadership / Supervision

How many Subordinates does the incumbent have?

Does the incumbent have subordinates?

Is the incumbent responsible for coordinating and / or allocation of work and /or supervision and or direct management the work activities of subordinates?

  
Communication

What communication, verbal and or written does the incumbent need to carry out in order to perform the job

  

Excellent Verbal And Written communication skills
Competencies

(What competencies or leadership standards does the incumbent require in order to perform role?

 Behavioral Attributes (TTS)

·         Highly customer service focused

·         Demonstrates professionalism and patience

·         Drives brilliant basics

·         Builds rapport and open communication

·         Demonstrates self-drive

·         Energizes and motivates others through example

·         Displays a relentless focus and desire for continual learning

·         Energy, Drive, Passion, Responsibility

·         Imbues a high performance culture
Communication

 

What communication, verbal and or written does the incumbent need to carry out in order to perform the job.

 Excellent Verbal And Written communication skills
Financial impact Value

Direct

¨  Sales Turn over

¨  Assets / Buying spend / Budget

¨  Net profit

¨  Salary and / or wage bill

 

 

 

Indirect

¨  Sales Turn over

¨  Assets / Buying spend / Budget

¨  Net profit

¨  Salary and / or wage bill
Influence

 

Does the incumbent influence practices, policies or strategy and if so at what level.

(Section, Department ,Business)

 Facilitates the implementation of the HRIS strategy and supports efficiency based initiatives such as Central HR Administration

Supports and advises HR with regards to SAP OM Best Practices and HR processes and procedures

Job Overview

  • Job ID: 97091
  • Date Posted:
  • Location: Durban
  • Job Title: HR ADMINISTRATOR – WESTVILLE – KWAZULU NATAL
    • Apply for job

    Apply For This Job

    Upload your CV/resume or any other relevant file. Max. file size: 60 MB. Jpg's not accepted.

    You can apply to this job and others using your online resume. Click the link below to submit your online resume and email your application to this employer.